Development Associate


Reports To: Executive Director
Location: San Jose, CA.
Position: SIREN invites application from candidates seeking a full time position

Organization Overview: SIREN has evolved to become one of the premiere immigrant rights organization in Northern California and has strengthened its infrastructure to become an anchor organization for immigrant rights in the Bay Area. SIREN is rare among immigrant rights organizations because it combines community organizing, policy advocacy and immigration legal services. The combination of these three strategies contributes to SIREN's ability to provide strong leadership in immigrant integration. These three program areas serve as a model to improve the living conditions of immigrants: (1) Immigration Legal Services: to provide immigration legal application assistance, information and education to immigrant and refugee communities in order that they may become full participants in society; (2) Community Organizing: to assist communities in tapping their potential for leadership and to allow empowerment, education, and communication among all communities; and (3) Policy Advocacy: to promote policies that protect immigrant rights and empower immigrants to make an impact on the political decisions that affect their lives.

The mission of SIREN is to empower low-income immigrants and refugees in Silicon Valley through direct services, community education and organizing, leadership development, and policy advocacy. We believe that all people regardless of legal status or nationality are entitled to essential services, human dignity, basic rights and protections, and access to full participation in society.

Position Available: The Development Associate provides administrative support to the development team to ensure the effective and efficient daily operations of the organization's philanthropic and development activities, including unrestricted giving programs. This is a full-time position reporting to the Executive Director in San Jose.

• Participates as an integral member of the development team to implement strategies that will ensure SIREN's fundraising success.
• Works collaboratively with SIREN's grant writer to raise grant funding support from local, state, and national foundations, and state and federal agencies.
• Provides general administrative support: maintains and communicates fundraising timelines and objectives; ensures that plans are implemented, reports generated, and information shared; ensures that fundraising is done in an efficient and cost-effective way.
• Provides support as needed to SIREN leadership team on development-related activities including donor visits, meetings, events, and proposals. Works proactively with administrative staff on background research and logistics for meetings and events.
• Provides administrative support for the donor circle programs as well as event sponsorships, including prospect research, solicitation and renewals, stewardship and recognition, and logistics and reporting.
• Serves as primary development administrator for prospect and donor management and reporting. Handles confidential gift records, donor files, gift processing, and maintenance of grants and donor records. Maintains and creates detailed reports that reflect donor and grant activity and progress towards goals.
• Works with finance department on gift acceptance and grant reporting protocols and procedures. Ensures timely acknowledgment of gifts and grants.
• Actively manages organization's grant portfolio and provides regular status updates and conducts prospect research and outreach, prepares leadership and staff for meetings with current and prospective funders, leads the development of LOIs and proposals.
• Manages grants administration including proposal submissions, internal review process, negotiations and compliance with funding agreements, and all required reporting.
• Coordinates with management, communications, and finance to ensure that external grant requirements are reflected in project workplans, timelines, and budgets. Monitors deadlines and deliverables.
• Works with finance and administration team to review and reconcile grant revenue income; assists with fiscal year closeout on all externally funded projects
• Organizes events, receptions and VIP gatherings. Coordinates invitations and lists, event-related materials, and background information for staff.
• Represents SIREN at community events, relevant conferences/meetings, and networking opportunities to raise SIREN's profile, identify new prospects and cultivate foundation relationships.
• Drafts and proofs communication materials including letters, emails, proposals, solicitation materials, reports, and other correspondence.
• Communicates with donors on gift status, events, and other activities. Responds to development-related inquiries from staff and funders.
• Bachelor's degree or equivalent experience, plus a minimum of three years of comparable administrative experience in a fundraising environment, preferably in a non-profit, foundation or university setting.
• Excellent written, verbal, and interpersonal communication skills. Proofreading skills essential.
• Excellent MS Office and donor database skills are essential to success. Experience with donor data base preferred.
• Strong detail orientation, organizational skills, and ability to effectively and independently manage competing priorities and confidentiality of financial information.
• Working knowledge of direct mail, email, web, and other techniques and strategies of annual giving campaigns.
• Skills in researching and organizing information to identify philanthropic patterns, tendencies, and relationships among individuals, corporations, and foundations.
• Direct experience planning and executing events and meetings.
• Willingness to take on new responsibilities as the position evolves.
• Must be a team player who excels in a collaborative work environment.
• A strong commitment to working with immigrants and working class people to achieve policy changes.
• Excellent community building, public speaking and political negotiation skills.
• Commitment to cultural proficiency and sensitivity.
• Occasional work on weekends/evenings and travel.
• Must have a valid CA Driver's License, car insurance, and daily access to a car.

Salary & Benefits: $45,000 - $55,000 DOE. Comprehensive benefits package including medical, dental, and vision benefits.

To Apply: Please send a cover letter, resume, and three references. Cover letter should include a detailed description of the candidate's career in fundraising, fund development and providing administrative support. This should include a list and description of 1) fundraising campaigns experience, 2) description of fundraising tools, 3) overall description of administrative experience and/or project management skills. Please send materials to: Development Associate, SIREN, 1415 Koll Circle, Suite 108, San Jose, CA 95112 OR by email to: SIREN Human Resources at For more information, visit our website at

SIREN is an equal opportunity employer. We are committed to developing the skills and leadership of people from diverse backgrounds, especially individuals from immigrant and refugee communities. People of color, immigrants, women, LGBTQ persons, and persons with disabilities are encouraged to seek employment at SIREN.